Code of Practice

Information released on DBS certificates can be extremely sensitive and personal. Therefore, organisations using the DBS checking service must comply with the code of practice. The code is there to ensure organisations are aware of their obligations and that the information released will be used fairly. The code also ensures that sensitive, personal information disclosed by the DBS, is handled and stored appropriately and is kept for only as long as necessary.

DBS Privacy PoliciesA collection of the Disclosure and Barring Service's (DBS) Privacy Policies in compliance with the General Data Protection Regulation (GDPR). Online DBS ContractRegistering to use National Care Association as an umbrella body for the DBS is free to members. Simply return the completed registration form.

The Care Provider will have a Policy Statement on the Secure Storage, Handling, Use, Retention and Disposal of Disclosure Information. The Care Provider will comply with the Code of Practice for Registered Persons and other recipients of DBS Information.

DBS Sample PolicyFor use by care providers to explain how you will use applicants personal data under the General Data Protection Regulation. DBS sample policy on the recruitment of ex-offendersAll employers must treat Disclosure and Barring Service (DBS) check applicants who have a criminal record fairly. Change of ID CheckerIt is the Care Providers responsibility to write to NCA with name changes of main DBS contacts. Regulated activity (adults)The definition of ‘regulated activity’ (adults) as defined by the Safeguarding Vulnerable Groups Act 2006 from 10th September 2012


Countersignatories have an important role in the DBS checking process.

A countersignatory is a person within a registered body who is registered with the DBS to countersign applications, making a declaration that the position is eligible for the DBS check requested.

Read our guidance to help you complete the countersignatory application form.

A lead countersignatory is a senior figure within a registered body who will oversee the DBS process within their organisation.

Read our guidance to help you complete the lead countersignatory application form.

The minimum age at which someone can apply to become a countersignatory is 18 years old.

Paper Application Check ListThis form must be completed and submitted to National Care Association with all DBS paper applications. Should this NOT be submitted it will delay the application being processed.